Full Service Records Management

T I P S

Beginning an Information (Records) Management
Program for your Company

When a business enterprise begins to be inhibited or restrained from accomplishing its goals, only then will resources be committed to efficiently manage records. Yogi Berra could have said, "Its not a problem until it's a problem."

Any enterprise should have goals that include:
	Standards for Forms Creation
	Standards for Records Creation
	Procedures for storage and use of active records in the business of the company
	Procedures for storage, retrieval and use of inactive records
	Disposition of inactive records that may include destruction

And what does getting started involve?

	Assess current situation
		Determine enterprise or unit responsibility for information management
		Determine current active and inactive procedures and certain specifics. Example: linear feet of active records or number and size of office records storage cartons.
		Assess inadequate controls. Example: out-of-date, unacceptable or non-existence records retention schedules
	Commit to writing a program of solutions
	Review your plans
	Review your plans
	Review your plans
	Begin implementation

This certainly is an overly simplified view of issues faced by every enterprise. later updates will focus on much narrower topics including:

	How to properly pack an office records storage carton
	Developing an in-house records retention schedule
	Security, including access to information
	Methods of destruction
	Insurance
	Request for proposal